Travel Award

• All expenses must be for a valid business purpose that is necessary and reasonable in order to conduct University business. A business purpose must be documented for all expenditures.
• Airfare – Booking air outside of Concur or CTP is reimbursable. But the traveler is required to provide an airline fare comparison from Concur to prove they saved the university $100 or more from the alternate travel provider. The airline fare must be paid out of pocket and advance approval prior to purchase of the ticket.
  Email travel@utdallas.edu for the approval and if you have any questions regarding the concur purchasing process.
• Lodging – The non-conference rate limit is the maximum daily GSA rate for the city you are in. Travelers who stay at a hotel that is holding a scheduled meeting or seminar may incur lodging expenses that exceed the rates generally considered reasonable. The higher cost should be justified in
  order to avoid excessive transportation costs between a lower cost hotel and the location of the meeting.
• Meals – The maximum reimbursement for actual meal costs, including tax and tips, may not exceed the daily meal per diem, based on the meal per diem rates published by the GSA / U.S. Department of State (please note that GSA and U.S. Department of State published per diem rates include both meal and incidental components.)
  
  Further information about travel restrictions and guidelines can be found at https://finance.utdallas.edu/arranging-travel/